CaipsNotes.com | Consent Forms (Step 3 of 3)

Consent form - A prefilled consent form will be emailed to you after you complete the order form

A properly filled in consent form will ensure timely processing of your order! Print and hand sign directly on the printed form. Each individual 16 years of age or older must sign on their own and the signature must be consistent with the official signature on the passport.

Only the below approved e-Sign process is accepted during the pandemic if the recommended method of printing and hand signing is not possible. When using e-Sign typing name, initials or uploading an image of a signature is not accepted. No one other than the applicant should e-Sign the form and the signature must be consistent with the official signature on the passport.

Whether you hand sign or e-Sign keep in mind the following - Each individual 16 years of age or older must sign on their own. Both parents should sign on behalf of children under 16. All dates on the consent form must be in yyyy-mm-dd format.

IRCC

2016 version. Valid for 1 time use within 30 days from date of signature. 2 individuals per form. View instructions

Online Form PDF Form e-Sign Form

Immigration, Refugees and Citizenship Canada

IRCC Latest version

2018 version. Valid for multiple use within 1 year from date of signature. 4 individuals per form.

Online Form PDF Form e-Sign Form - Coming soon

Immigration, Refugees and Citizenship Canada

CBSA

Valid for multiple use within 1 year from date of signature. 4 individuals per form. Can also be used at IRCC, learn more.

Online Form PDF Form e-Sign Form

Canada Border Services Agency

Where to send the Consent forms & photo ID?

A piece of photo ID that includes your signature, e.g. passport biographical pages (i.e. photo & signature pages) is also required. Providing a photo ID of all applicants will assist the government institution in processing your request; it can be submitted along with the consent form.

Upload

Secure online submission. Upload from your computer, Dropbox, Google Drive, Box and more. Upload in various formats.

Frequently asked questions

A consent form is required pursuant to the Canadian Privacy Act, which states that personal information shall not, without the consent of the individual to whom it relates, be disclosed.

If signed and dated consent from all adult individuals is not provided, then it is possible that your request will be delayed or alternatively information related to missing consent will not be disclosed.

A consent form is required from the principal applicant under all circumstances. If applicable the spouse or common-law partner must enter his or her details on the same consent form as the principal applicant, a separate consent form for the spouse or common-law partner is not required.

If the principal applicant is under the age of 16, signatures from both parents are required on the same consent form and if applicable a recent Canadian court document showing custody agreement will be required.

It's recommended that consent is provided for other adult individuals (16 years old and over) e.g. adult dependent or sponsor whose names are mentioned in the visa application.

If the consent form for all individuals is not provided then the government institution will sever information related to the missing consent form.

If you or your family have been sponsored to come to Canada then the consent of the sponsor as well as the principal applicant is required. In addition, consent from other family members being sponsored such as a spouse or dependent children 16 years old and over is also required.

The principal applicant's file number will be used as reference for all the consent forms.

Always submit a recent Consent form even if it's a repeat order.

About the New IRCC Consent Form

Immigration, Refugees and Citizenship Canada (IRCC) has updated its consent form so that multiple family members can now provide the required information in a single document.

Using the new form is not mandatory and its provided here for your convenience should you wish to use the new form. Please note that previous versions of the consent form are still valid and perfectly good to use.

About the CBSA Consent Form

Canada Border Services Agency (CBSA) Consent Form is used for;

CBSA Notes from CBSA
CAIPS/GCMS Notes from CBSA or IRCC
Entire File from CBSA or IRCC

Simplified Consent Process: If requesting information from both IRCC and CBSA you can now provide only 1 consent form i.e. the CBSA consent form.

e-Sign

We accept the above approved e-Sign forms during the pandemic if the recommended method of printing and hand signing is not possible. Once you have completed the form, all parties will receive an email containing the PDF document. (Signing with blue ink is not required when using the above approved e-Sign forms)

Adobe Scan App

The free Adobe Scan mobile app works on your mobile device and scans documents into PDFs. Use it to scan your hand signed Consent Form. Easily capture and convert documents into high-quality Adobe PDFs. And with different capture modes, you can ensure that you capture the clearest scan every time.