CaipsNotes.com

What is the Coding Kit

The Coding Kit ©, is the official list of codes used by Citizenship and Immigration Canada in the processing of CAIPS/GCMS files.

The notes entered in the CAIPS/GCMS system by an Immigration officer are in English (may be in French for Quebec immigrants), easy to understand and provide very useful information. However some of the codes used within the CAIPS/GCMS file may be difficult to interpret. The Coding Kit provides assistance in the interpretation of the file in these circumstances.





    Permanent Resident Determinations

    SEX
    1 or M male
    2 or F female

    MARITAL STATUS
    1 single
    2 married
    3 widowed
    4 divorced
    5 separated
    8 common-law partner

    HEIGHT CODE
    (Height must be between 31 cm and 268 cm)
    1 (or metric + height)
    2 (or imperial + height, 0 for unknown)

    EYE COLOUR CODE
    0 Unknown
    1 black
    2 blue
    3 brown
    4 green
    5 hazel
    6 gray
    7 other

    HEIGHT AND EYE COLOUR VALIDATION CODE
    0 not defined
    1 unknown
    2 confirmed
    3 estimated

    NAME FLAG
    1 maiden name
    2 son/daughter of
    3 other surname or different spelling
    4 other given name/different spelling or nickname
    5 spouse's surname
    6 intended spouse's surname

    OFFICIAL LANGUAGE CODE
    1 fluent in English
    2 fluent in French
    3 fluent in both
    4 fluent in neither

    EDUCATIONAL QUALIFICATION CODE
    00 none
    01 secondary or less
    02 formal trade certificate, diploma or apprenticeship e.g. hairdresser
    03 other non-university certificate or diploma e.g. registered nurse, denial technician
    04 some university, no degree
    05 bachelor's degree of first professional degree e.g. BA B.Ed, B.Eng.,LLB. MD
    06 some post graduate, no further degree
    07 master's degree
    08 doctorate , Phd

    SYNTHETIC NOC CODES (OM OP 97-21)
    9911.0 Student
    9992.0 Retired
    9970.0 Homemaker
    9980.0 Dependant (other than student)
    9914.0 New Worker
    9999.0 Open Work Permit 0001.0 investor

    PILOT INDICATOR COPES (PERMANENT RESIDENT ONLY)
    CN1 Control - Independent Class - London
    CN2 Control - Independent Class - Hong Kong
    CN3 Control - Independent Class - New Delhi
    PN1 Pilot - Independent Class - London
    PN2 Pilot- Independent Class - Hong Kong
    PN3 Pilot - Independent Class -New Delhi
    CF3 Control - Family Class - New Delhi
    CF4 Control - Family Class - Singapore
    PF3 Pilot - Family Class - New Delhi
    PF4 Pilot - Family Class - Singapore
    IF3 Imaging - Family Class - New Delhi

    PROVINCE
    AB Alberta
    BC British Columbia
    MO Manitoba
    NB New Brunswick
    NF Newfoundland
    NS Nova Scotia
    NT Northwest Territories
    NU Nunavut
    ON Ontario
    PE Prince Edward Island
    PQ Quebec
    SK Saskatchewan
    YT Yukon

    FAMILY STATUS CODE
    1 principal applicant
    2 dependant is spouse of principal applicant
    3 neither 2, 4 nor 6 apply
    4 dependant is a child over 19 or relationship to principal applicant is GRANDSON or GRANDDAUGHTER (pre-Proclamation cases)
    5 common-law partner
    6 dependant is child over 22 or relationship to principal applicant is GRANDSON or GRANDDAUGHTER (post-Proclamation cases)

    EMP. CODE
    1 designated occupation
    3 arranged employment as minister or in family business
    4 has EMP5056.

    ARRANGED EMPLOYMENT TYPE
    1. Holds Work Permit on the basis of an HRDC Confirmation -R 82(2)(a)
    2. Holds Work Permit on the basis of an HRDC confirmation -R 82{2)(b)
    3. HRDC permanent confirmation has been issued -R82(2)(c)

    MEDICAL STATUS CODE
    R Documents rec'd from physician, but not yet assessed
    F Case furthered
    B Pending review by Medical Advisory Board
    H Pending decision by HQ
    A Assessed and finalized
    N No document received for this family member

    MEDICAL CODES
    M1 enter 01
    M2 enter 02
    M3 enter 03
    M4 enter 04
    M5 enter 05
    M6 enter 06
    M6 enter 06
    M7 enter 07
    M2/3 enter 23
    M4/5 enter 45
    M4/6 enter 46
    M4/7 enter 47
    M6/7 enter 67

    IMMIGRANT COST RECOVERY
    FPA fee paid abroad
    FPC fee paid in Canada
    FPE fee paid at Port of Entry
    FPS T11 decision pending - Quebec cases only
    R01 CR or DC case
    R02 Citizens of Finland
    R03 Application commenced before 03/02/86.
    RQ4 found not to be a refugee
    ROS re-opened case, no change in previous coding
    RPA Refund processed abroad (appl. fee)
    RPC Refund processed in Canada (appl. fee)
    999 none of the above apply

    RIGHT OF PERMANENT RESIDENCE FEE
    LFA paid abroad
    LFC paid in Canada
    L FD payment deferred - non PQ
    LFN not applicable
    LFP partial refund
    LFQ payment deferred - Quebec
    LFR refund
    LFS supplementary payment.
    LLA landing loan approved
    LXR exempt refugees
    (CAIPS offices only)
    LFE paid elsewhere
    LFT file transfer to another mission
    LRC refunded in Canada on FC refused case

    TYPE OF CASE
    2 Ordered Landed
    3 Early Admission
    7 19(1)(c), Order-in-Council
    8 19(2)(a), Ministerial decision

    REFUGEE SPECIAL PROGRAMS
    HC1 Humanitarian and Compassionate Consideration
    OYW One Year Window of Opportunity
    UPX Urgent Protection Program
    AWR Assistance to Women at Risk
    REF Convention Refugee Selected Abroad
    SLB Sierra Leone Blended Sponsorship Case
    DFD De Facto Dependant
    KQF Fast Track Kosovo Refugees
    EXD Bosnian Ex-Detainees

    REFERRAL ORGANIZATION (REFUGEE SPECIFIC)
    NONE
    UNHCR

    FAMILY CLASS
    FC1 Spouse
    FC2 Fiance(e) (pre-Proclamation cases only)
    FC3 Son/Daughter
    FC4 All parents and grandparents
    FCS Orphaned brother/sister/nephew/niece/grandchild
    FC6 Child to be adopted
    FC7 Other relative
    FC9 Child adopted by a Canadian citizen or permanent resident (IRPA - Effective September 2002)
    FCB Guardianship
    FCC Common Law Partner
    FCE Conjugal Partner
    FCH Family Relationships - H&C

    DESIGNATED CLASS
    DC1 Government assistance required
    DC2 Approved IMM1298 or IMM1344 on file
    DC3 Sponsored by group or corporation
    DC4 Self-supporting, government assistance not required
    DC5 Selected under joint assistance sponsorship
    DC8 Refugee claimants; designated class; backlog claimants

    INDEPENDENT IMMIGRANT
    AR1 Brother/sister
    AR4 Son/daughter
    ART Other Assisted Relatives
    EN2 Entrepreneur
    SE2 Self-employed
    ND2 Other independent Immigrants
    PV2 Provincial nominee processed abroad

    SOURCE COUNTRY
    RS1 Government assistance required
    RS3 Sponsored by group of five or corporation for 12 months (pre-Proclamation only)
    RS4 Self supporting, government assistance not required
    RS5 Special needs case selected under joint assistance sponsorship
    RSX Sponsored by group or corporation for 12-24 months (pre-Proclamation only) (IRPA - Effective September 2002)
    RSC Source country with a Community Sponsorship
    RSG Source country sponsored by a Group of Five.
    RSS Source country sponsored by a Sponsorship Agreement Holder (SAH).

    ASYLUM COUNTRY
    RA3 Sponsored by group of five or corporation for 12 months (pre-Proclamation only),
    RA4 Self supporting, government assistance not required
    RA5 Special needs case selected under joint assistance sponsorship on an exceptional basis
    RAX Sponsored by group or corporation for 12-24 months (pre-Proclamation only) (IRPA - Effective September 2002)
    RAC Country of asylum with a Community Sponsorship
    RAG Country of asylum sponsored by s Group of Five
    RAS Country of asylum sponsored by a Sponsorship Agreement Holder (SAH).

    OTHER CATEGORIES
    DR1 Dependant of a CRS refugee claimant who resides fn Canada and who has not been deemed to be a Convention refugee by the IRB
    DR2 Dependant of a CRS refugee claimant who resides abroad and who has not been deemed to be a Convention refugee in his/her own right
    RM2 Dependant residing abroad of a member of the deferred removal order class
    LC1 Member of the live-in caregiver^ in Canada class and dependants in Canada
    LC2 Dependant residing abroad of a member of the (live-in-caregivers in Canada class
    PD1 Member of the post-determination refugee
    PD2 Dependant of a member of the post determination refugee claimant in Canada class: residing abroad
    NV1 Investor in private business commercial venture/individual applicant
    NV2 Investor in private business commercial venture/multiple applicant
    NV3 Investor tn privately administered investment syndicate
    NV4 Investor in government administered capital venture funds
    NV5 Investor
    (IRPA - EFFECTIVE SEPTEMBER 2002)
    SW1 Skilled Worker

    CONVENTION REFUGEE
    CR1 Government assistance required
    CR2 App. undertaking on file as assisted relatives or family class
    CR3 Sponsored by group of five or corporation for T2; months (pre-Proclamation only)
    CR4 Self-supporting, government assistance not required
    CR5 Special needs case selected under joint assistance sponsorship
    CR8 Convention Refugees (CR) and their dependants who are recognized as Convention refugees in their own right by the IRB
    CRX Sponsored by group or corporation for 12-24 months (pre-Proclamation only)

    (IRPA - Effective September 2Q02)
    CRC Convention refugee abroad with a Community Sponsorship
    CRG Convention refugee abroad sponsored by a Group of Five,
    CRS Convention refugee abroad sponsored by a Sponsorship Agreement Holder (SAH)

    WORK IN PROCESS (WlP) EVENTS (USER ENTERED)
    C1023 RPRF Requested
    D1Q01 Referred to CIC
    D1005 Application Forwarded to MRCI
    M1004 Requested Info/Documentation Received
    R1001 IMM1017- Medical Instructions issued
    S1000 Letter-Missing Info - Supporting Documentation
    X1002 RPRF Received.
    X1004 Paper File Received
    X1005 Response from MRCI Received
    X1006 Response from CIC Received
    X2002 Refusal Recommended
    X2003 Interview Required
    X2004 Refer to QA
    X2007 Suspended

    WORK IN PROCESS (WlP) Events (SYSTEM GENERATED)
    D1020 IMM1000 Created/Updated (pre-Proclamation only)
    D1062 Immigrant Case Re-opened
    D1063 IMM5292 Issued/Updated
    D1064 Immigrant Foil Issued/Updated
    D1065 Change in immigrant Category
    M1000 Application Received
    X1000 Immigrant File Created
    X1001 Interview Date
    X1003 File Transferred
    X1007 File on Loan to Satellite
    X1008 File Returned to RPC
    X1009 File Transferred to Portable CAIPS
    X1010 File Transferred from Portable CAIPS
    X2000 Paper Screening Decision Entered,
    X2001 Selection Decision Entered
    X2005 Security Decision Entered
    X2006 Final Decision Entered
    X3000 Centralized Processing ND Pilot Application
    X3001 Centralized Processing ND Control Application
    X3002 Centralized Processing FC Pilot Application
    X3003 Centralized Processing FC Control Application
    X3004 Imaging Family Class Cases for New Delhi

    REGULATIONS
    A92 A93 X86 J88
    M92 M94 N79
    J02 (June 2002. IRPA)

    Decision Codes
    T-11 PAPER SCREENING DECISION (PSDEC)
    1 passed
    2 failed
    3 withdrawal

    T-12 SELECTION DECISION (SELDEC)
    1 passed
    2 passed on discretion
    3 OIC required (pro-Proclamation cases)
    4 waived
    5 failed
    6 failed on discretion
    7 withdrawn
    S passed (H & C consideration) (for Refugees only)

    T-13 SECURITY DECISION (BDEC)
    1 passed
    2 omitted - all under 18
    3 incomplete
    4 failed

    T-13 MEDICAL DECISION (MEDDEC)
    1 passed
    2 Incomplete
    3 failed
    4 dependant failed

    T-13 OTHER REQUIREMENTS (OREQ)
    1 passed
    2 OIC obtained
    3 incomplete
    4 failed
    5 failed - criminal
    6 failed - province
    7 rehabilitation approved
    8 rehabilitation denied

    T-13 FINAL DECISION (FINDEC)
    1 visa issued
    2 permit issued/to be Issued
    4 refused
    5 withdrawn

    SECURITY DECISION (SDEC)
    1 passed
    2 omitted
    3 pending
    4 refused

    CRIMINALITY DECISION (CDEC)
    1 passed
    2 omitted
    3 pending
    4 refused

    REASON FOR REFUSAL (SELDEC 5) (FOR REFUGEES)
    A Not meeting the definition of CR. RA or RS
    B Not having the ability to successfully establish
    C Not being able to be resettled for financial reasons
    D Medical Admissibility
    E Security
    F Criminality

    OTHER
    AFU: Anti Fraud Unit (used to verify applicant's employment, family relationship etc)
    AUTHORITY: Officer's name
    BDEC: Background Decision
    FILE BF'D TO : File forward to
    FINDEC: Final Decision
    FOSS: Central database of applications
    IMMCAT: Immigration Catergory
    MEDDEC: Medical Decision
    M01-MO7 : level of Medical assessment. M01 means perfect
    NCR: No Criminal Record
    NAI: No Adverse Information
    NOC: National Occupation Classificaton
    NRT: No Reportable Trace (a report given to CIC when CSIS has no adverse information on the immigration applicant)
    OREQ: Other Requirement
    PS: Prescreen (Paper selection)
    PA: Storage area of your file
    PSDEC: Paper Selection Decision
    PPS: Point of paper screening stage
    PI: Principal immigrant
    SW1: Skill Worker 1
    SEC CRIM : Security criminal
    SELDEC: Selection Decision
    XREF: Cross referenced applicant

Sample GCMS file

The CAIPS computer system has been superseded by a new applicant tracking system called GCMS (Global Case Management System). Learn more at GcmsNotes.com

As of June 2010, all new visa files outside Canada will be processed through the GCMS computer system.

Download the sample GCMS file.

Sample GCMS file

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